Industries
HVAC contractors
Asset register and map

Watch Tower · Applied Intelligence for your Business · HVAC contractors

An asset register and map for HVAC contractors

The goal: Book more maintenance agreements, finish calls the first time, and keep every technician certified for the refrigerants they handle.

Your sites, vehicles, equipment and people go into one asset register (Vulcan), imported from the files you already keep, and onto one map of the United States (Talos). Every asset has an owner, and every card and KPI can point to the asset it's about.

Open the free demo A fictional company in your industry, opened in the Console. No card needed.

What you see

Talos map in the Watch Tower Console

An illustration of the Talos map: sample job sites, a site boundary and a storm cell on a dotted map of the United States. — Every site, vehicle and machine on one map of the United States, with your region up close. An illustration with sample data. The demo opens a sample in your industry.

For owners and service managers at HVAC contracting companies

What it looks like for HVAC contractors

The KPIs, cards and questions below are examples of what we set up with you. The names and units are made up.

KPIs, with the assumption behind each

First-time fix rateService calls closed on the first visit, as a share of all calls.Assumption: A return visit within 14 days for the same unit counts as not fixed the first time.

Maintenance agreements renewedAgreements renewed in the month, as a share of those due.Assumption: Counted from the agreement list; a renewal paid within 30 days of the due date counts.

Technicians certifiedTechnicians handling refrigerant who hold the EPA Section 608 certification type their work needs.Assumption: Checked against the certification card on file.

Cards on the work tracker

Call the 40 agreements due for renewal before the heating seasonService coordinator · due Fri · Agreements: October renewals
Get the new hire's Section 608 card on file before refrigerant workService manager · due Mon · Technician: new hire
Stock van 7 with the parts behind last month's repeat visitsWarehouse lead · due Wed · Van 7

Records you already keep

Service call and dispatch exports
Maintenance agreement lists
Technician certification records
Refrigerant purchase and recovery logs

Assets in the register

Service vans
Recovery machines and gauges
Technicians and their certifications
Customer sites under agreement

Questions your team can ask Bifrost

Which calls needed a second visit last month, and why?
Which maintenance agreements are due in the next 60 days?
Which technicians don't have a 608 card on file?

Bifrost answers from the records in your own workspace and shows how each number was worked out.

How it runs

Asset register and map, step by step

Send the list you already keep: a spreadsheet of sites, units and equipment is enough to start.
We import it into the register and show you what's there and what's missing.
Your sites and assets go on one map, with an owner for each one from your organization chart.
Cards in the work tracker and KPIs on the brief point to the assets they're about, so you can follow a problem to the asset behind it.

The barriers this crosses

Use: What exactly would I use it for? We name the specific uses by role and by industry: the decision, the calculation, the plan, the brief.
Capability: How do I use it, what do I install, and who do I call? We curate the tools, set them up, teach them in plain language and stay reachable.

Rules and facts for HVAC contractors

What the records have to show

Technicians who maintain, service, repair or dispose of appliances in a way that could release refrigerant must be certified under EPA's Section 608 program.Source: EPA, Section 608 Technician Certification
Under the AIM Act, EPA is phasing down U.S. production and consumption of HFCs by 85% by 2036.Source: EPA, Phasedown of Hydrofluorocarbons

A summary for planning work, not legal advice. Check the source for the full rule and any state requirements.

Start

See it on a sample company first

Founding 10

$2,000 for setup and the first 3 months of Watch Tower, then $250/month. Ten places. We set up your team, goals and KPIs, asset register, map and work tracker with you, then review it with you every week.

Hardware implementation is quoted separately. Start with the demo; you can order from inside it.Open the free demo

Questions

Common questions

Does Watch Tower do dispatching?

No. Keep your dispatch software. Watch Tower reads its exports and puts first-time fixes, renewals and certifications next to the actions that move them, with a weekly review.

Does the map show GPS positions from our trucks or machines?

Not yet. Positions on the map come from your records (addresses, yards, job sites and the locations you keep). Connected GPS tracking isn't released yet, and we'll say so plainly until it is.

What if our asset list is messy?

That's normal. We import what you have, then give you a written list of gaps, duplicates and assets with no owner, and fix it with you in week 3.

What does Watch Tower cost for HVAC contractors?

Founding 10 covers setup and the first 3 months in one payment, then a monthly price; the numbers are on this page and on the pricing page inside the demo. Hardware implementation is quoted separately.

Asset register and map in other industries